Customs clearance is one of the most important parts of export and import. Many people face problems with customs due to insufficient information regarding the clearance process and are forced to pay fines. One of the important things in the process of clearance is the required documents. In this article, we will explain about these documents to avoid possible problems:
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Proforma invoice
One of the required documents for customs clearance is proforma invoice. This document issues to the buyer by the supplier. This document is the first document concluded in the transaction process between the buyer and the supplier. The information within this document can be items such as complete information of the supplier, the complete information of the buyer, the type and number of goods, the price of goods, payment way deal between the two sides of the contract, the time of loading and unloading of the goods, the exact destination of loading and unloading of the goods & etc.
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Invoice
Invoice is one of the essential documents for transportation of any type of good. Due to this document, the value of the desired product and the amount of it can be informed. According to international law of transportation of goods Invoice prepares by the supplier or exporter of goods based on customs formalities and ultimately in the name of the buyer.
Things to mention in the invoice:
- Supplier`s Name, address, telephone number & fax
- Proforma number, issuance date and expiration date
- Buyer`s s Name, address, telephone number & fax
- Both side`s commercial card serial number
- Specification of owner of goods
- Specification of Shipping company
- Country of origin and country of destination
- Price
- Specification of goods
- Quantity of goods
- Hs code
- Terms of delivery
- Terms of payment
- And …
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commercial Card
According to the Iran`s customs laws, a commercial card is one of the important documents that active traders in the field of import and export require.
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Order of registration
After correspondence and negotiation and reaching an agreement, the proforma issues by the seller and sent to the buyer. In the first step, the buyer must register the order of his own goods in the Ministry of Commerce. The objectives of this work are to collect statistics and prevent the entry of prohibited goods in the early stages of work and prevent the waste of capital and energy of businessmen in the country.
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Certificate of origin
A document that specifies the name of the country of supplier and the characteristics of the purchased item (weight, number of items, packaging type & …) and is usually issued by International Chamber of Commerce.
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Packing list
Another important documents in line with customs clearance is Packing list. This list exportes by the supplier of the goods and includes information and characteristics of goods. It does not matter if the imported cargo contains one type of goods or several types of goods the information of all goods is listed in this list. This information includes items such as complete information of supplier, buyer, volume, number & type of the goods, weight and dimensions, place of loading, place of unloading, time of loading and unloading and …
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Bill of lading
The bill of lading is a contract between the trader and the carrier or the transportation company that details the type, quantity, and destination of the goods being carried.
types of bills of lading:
- marine/ ocean Bill
- airway Bill
- railway Bill
- CMR/ Truckway Bill
- Post receipt
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Inception certificate
A document issued by one of the inspection companies stating that the registered goods ordered and shipped are the same.
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Delivery order
One of the important documents for customs clearance is Delivery order. This certificate issues by the company that is responsible for transporting your goods. Due to this document, you as the owner of the goods have the permission to apply to one of the customs offices of the destination country for clearance. This document contains information that indicates that you, as the owner of the imported goods, have carried out all the processes of your business within the law.
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Declaration
Among the most important documents required in the customs clearance process is the Declaration. The declaration is a document that includes the complete information about the goods. The owner of the goods or his legal representative, such as the clearance broker, is responsible for inserting all information about the goods in the EPL system correctly and accurately.
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Warehouse receipt
A warehouse receipt is a receipt that the warehouser issues when the goods enter the warehouse, which includes the detailed specifications of the goods, including the time of entry, costs, number, volume, product features and….
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Cargo insurance
Among other documents require in line with customs clearance is the insurance. An insurance is a document issues to guarantee and maintain goods in the transportation process against various risks. The point you note in relation to this document is that the date of the cargo insurance must be the same as the date of the transportation or before that. Also, the amount consideres for the insurance must be equal to the value of the CIF of the goods. The presence of this document is very important when registering an order of goods.
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commercial invoice
A document containing information about the goods sold that the seller issues in the name of the buyer. It is an account that is charged to the buyer due to the cost of the goods.
The commercial invoice must have:
- Date
- Name and address of buyer and seller
- Order or contract number
- Quantity and description of goods
- Unit price
- Description of any additional agreed charges that are not meant in the unit price
- Total value of goods
- Weight of goods
- Number of packages
- signs and carriage numbers
- Delivery and payment terms
- Shipping details
- other required certificates such as Health certificate, standard certificate, Atomic Energy certificate, Culture and Islamic Guidance certificate, The Phytosanitary certificate and …
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